Direct Deposit Management Service

National Datacare developed the Direct Deposit Management Service for long-term care facilities that are satisfied with their existing resident fund software but need a banking solution to efficiently handle direct deposit of resident benefit checks. DDMS provides numerous benefits beyond simply reporting direct deposits received — benefits not offered by financial institutions. By automating resident care cost payments, DDMS ensures your facility is paid in full, on time, and without hassle every month.

How DDMS works

1. 1The facility moves its existing resident fund account to a participating financial institution.
2. 2The facility completes an account application for each resident and indicates which payments to direct deposit. Residents may elect a “transferring” account in which care cost payments are automatically debited from their recurring income.
3. 3National Datacare electronically enrolls each resident’s federal recurring payments, such as Social Security, for direct deposit. For private pensions, DDMS contains enrollment forms for over 500 different benefit payers.
4. 4Each day a direct deposit is received, a detailed report is forwarded to the facility. Transferring accounts split automatically: the resident retains their personal allowance and the care cost portion is credited to a separate facility account.
5. 5Funds received at the facility are deposited at the local DDMS financial institution branch — or by mail if a branch is not conveniently located.
6. 6Withdrawals are posted to the facility’s existing system and disbursed by check from the resident fund account. The facility’s resident fund cash box can be funded from facility monies or the resident fund account.
7. 7When a resident leaves the facility or passes away, all future direct deposits are automatically returned to their source — including any federal payments the resident was not entitled to.